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Case study

Dermatology

Refine Dermatology

Tennessee dermatology practice earns high praise from happy patients while reducing the workload on staff.

 

Results after 3 months

59%

of appointments booked online are for new patients

45%

of appointments booked online are made after hours

1%

no-show rate for appointments booked online

4.9

Google Business rating with 
370+ reviews

460+

fewer inbound calls and 18 hours of phone time saved on average each month

As a practice that has grown out of its infancy stage, my standards have changed for the type of vendor I want to work with.

NextPatient over delivers on a premier customer service experience with direct access to our account manager that sets up our staff for success.

Refine Dermatology_Andy Salyards
Andy Salyards, Co-Owner

Refine Dermatology

Meet the practice

location 1 location
providers 1 provider
health 2 front office staff

 

EHR: ModMed

Challenges

close grey lite

A maxed out front office staff
Relying on phone calls for patients to schedule, reschedule, and cancel appointments, the practice reached a monthly
high of 2,500+ inbound calls for 90+ hours of phone time.

close grey lite Happy patients but few Google Reviews
The previous scheduling technology only supported a one-way integration with athenahealth, which showed patients availability but did not sync booked appointments with the PM system, creating more work and phone calls for staff.
close grey lite Reluctance to ask for a form of payment at check-in
The practice required a credit card on file when patients
arrived for their appointments; however, front office staff were
uncomfortable enforcing the policy.

 

Solutions

NextPatient’s integration with ModMed supports a patient experience the practice can be proud of — staff aren’t tied to phones, patients spend less than 5 minutes in the waiting room, and payment cards are already on file.

check_hubspot_v2 The ability for patients to schedule and manage appointments themselves, even when the office is closed, has dramatically decreased call volume and no-shows
check_hubspot_v2 The practice’s dermatologist is now the most reviewed in the state, receiving 95+ reviews in one month. Plus, with bandwidth for more meaningful patient interactions, the staff’s customer service is complimented in more than half of reviews
check_hubspot_v2 The ability to capture credit card on file at the time of booking automates the process for staff, attracts a valuable patient population, and allows the practice to recoup more revenue
 
 
 

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